ࡱ> RTQa ;jbjb11 (^[[#4C  28L^42",jR--oBDoooXoT6 T^6oo:w, }| HRd od o22d D22  GUIDELINES FOR SKIDMORES ACADEMIC AFFILIATIONS The Purposes of an Academic Program Affiliation: Affiliated programs offer students academic opportunities that are not available through the regular 91 curriculum for example, through special programs abroad, domestic exchange programs, research facilities, courses, internships, and geographical and cultural resources. In addition, an affiliation may provide faculty with opportunities to develop teaching, research, or administrative interests. Standards for Affiliation Agreements: Proposed and continuing affiliations must provide clear evidence of academic strength, of credible academic reputation, of appropriate study and other facilities, and of administrative and financial stability. Affiliations should enhance the academic mission of the College and should, over the course of time, sustain sufficient student and faculty participation. Proposals for an affiliation should include a schedule for regularly reviewing the above standards. Different Types of Affiliations: wWe recognize four types of affiliations, distinguished from one another in the following ways: 91 Programs are those affiliations that include a significant 91 influence over the content and quality of the program: for example, through the on-site presence of 91 faculty or administration or through 91-approved curricular or administrative structures. (See OOCSs website for a current list of 91 Programs.) Approved Programs recognize the special academic value of another institutions course offerings and other resources. In contrast to 91 Programs, the College does not shape or influence Approved Programs. Individual departments, in conjunction with the Office of Off-Campus Study, develop a list of international and/or domestic Approved Programs after careful consideration of a programs credentials and reputation. Students attending an institution on the Approved Programs list pay tuition and fees to 91 and receive their financial aid or some portion of it. (See OOCSs website for a current list of international Approved Programs.) Articulation Agreements employ a combination of 91 courses and the courses of another institution to meet combined degree requirements. (See Dean of Studies website for a current list of Articulation Agreements.) Exchange Programs are those affiliations in which students or faculty essentially trade places, usually on a banking system that assures equitable trades over the course of time. In order to receive academic credit, exchanges would need institutional review and approval and individual courses would need departmental review and approval. Typically the students pay tuition and fees to their home institution and receive their regular home-institution financial aid or some portion of it. (See OOCSs website for a current list of Exchange Programs.) (See Dean of Studies website for a current list of Exchange Programs.) Procedures for Proposing an Academic Affiliation: Faculty or members of the administration interested in establishing a new academic affiliation or making serious modifications to an existing affiliation should consult with the Dean of StudiesOffice of Off-Campus Study (and, as necessaryfor articulation agreements, with the Office of the Dean of the Faculty), who will coordinate information on all established or proposed academic affiliations. With the aid of the Dean of Studies and the Office of International ProgramsOff-Campus Study or the Office of the Dean of the Faculty for international academic programs, the person proposing an affiliation must prepare the following information for CEPP consideration. With the aid of theThe Dean of StudiesOffice of Off-Campus Study or the Office of the Dean of the Faculty and the person or department proposing an affiliation will then present the proposal, consisting of the following, to CEPP: Full information on the proposed affiliated group or institution, including information on the institutions academic reputation, accreditation, faculty qualifications, and comparability of curriculum. A rationale for establishing the affiliation, including the need for, and potential student or faculty interest in, this particular program, the relationship of the program to the mission of the College, and the contributions the program would make to 91s curricular offerings. Supporting opinion, as appropriate, from 91 faculty and departments and administrative offices. An outline of the proposed curricular and administrative structures, including the means of incorporating courses and grades into the 91 degree, financial costs to the student and to 91, billing procedures, analysis of staffing implications (especially when faculty or staff are expected to coordinate or direct or teach in the program), and a description of the student application process and the selection criteria and procedures to be employed. Selection criteria should be commensurate with those administered for 91 by the Committee on Academic Standing or should present strong academic reasons for departing from these all-college criteria. A schedule for reviewing the program. Approval and Review Process: CEPP will review all formal proposals for the four types of academic affiliations: 91 programs, approved programs, articulation agreements, and exchange programs. When supporting a proposed 91 Program, CEPP will take this proposal to the faculty for consideration. CEPP may request that Faculty suspend the usual 30-day layover period to take advantage of an affiliation opportunity. CEPP will determine whether to take a major modification of an existing 91 Program to the Faculty for a vote. CEPP will review and approve proposals for approved programs, articulation agreements, and exchange programs, and will report these affiliations to the Faculty. These three types of agreements do not require a faculty vote. The appropriate department chairs, program directors, and the Curriculum Committee will review a proposal for affiliation for any 91 Program (or at least a substantial sample of these courses) before 91 acceptance. The Curriculum Committee will also review courses that a 91 Program wishes to add, within the constraints of unpredictable program changes at our host institutions. The Office of Off-Campus Study and/or the Office of the Dean of the Faculty and appropriate department chairs and program directors will give ongoing scrutiny to course changes within approved programs, articulation agreements, and exchange programs. The Office of Off-Campus Study and the Dean of the Faculty will both keep information on all international and domestic academic affiliations, including copies of signed agreements. The Office of International Programs will keep information on all international academic affiliations, including copies of signed agreements. The Office of Off-Campus Study and/or the Office of the Dean of the Faculty will provide progress reports to CEPP whenever they are considering a new affiliation or serious modification of an existing affiliation. CEPP will bring any decision to terminate a 91 Program to the Faculty for a vote. CEPP will decide on its own the termination of an exchange program, articulation agreement, or approved program and report such decisions to the Faculty. Course Credits and Grades: All courses and grades from all affiliated programs will appear on the 91 transcript. Only those affiliations designated as 91 Programs may treat affiliate courses as though they were 91 campus courses and only grades from 91 Programs, include courses and grades of the affiliate on the 91 transcript, and may countbe calculated grades in the 91 GPA. 91 will treat other affiliate courses (from approved programs, articulation agreements, and exchange programs) as privileged transfer credits: that is, with faculty and Registrar approval in advance of the students involvement in the program, the course credits will be applied, as appropriate, toward the 91 degree (major, minor, all-college requirements, electives, and maturity level); moreover, all pre-approved 300-level courses will count toward the 91 maturity-level requirement of 24 semester hours of 300-level work. The Registrar, the Office of Off-Campus Study, and the off-campus faculty coordinator/director will devise a process and documentation method for obtaining departmental and other required approvals for course credit. [See Notes.] Financial Aid: Those affiliations designated as 91 Programs and approved programs will automatically apply all financial aid, including 91 grants, to the students participation in the program. (Note that the articulation agreements with graduate programs carry little or no implication for 91 financial aid.) All articulation agreements and exchange programs are eligible for 91 aid according to the availability of 91 funds and the applicability of student loans. Individual students must consult early in the application process with the Office of Student Aid and Family Finance to determine their aid eligibility. The Student Aid office will make every effort to support the students participation in an affiliated academic program. In keeping with established 91 policy, the Student Aid Office will base awards solely on the students demonstrated financial need in relation to the actual costs of the program. [See Notes.] Reporting to the College on Student Participation: To facilitate the process of reporting anticipated student participation in the various affiliations (e.g., to Student Accounts, the Registrar, Residential Life, faculty advisors), the Office of Off Campus Study International Programs will report decisions on student applicants to the Committee on Academic Standing to assist them in determining student status. The dates for such reporting will generally be (a) March April 1 for Summer, Fall Semester, or Full Year off-campus study and (b) November 1 for Spring Semester off-campus study. The Committee on Academic Standing will then notify all appropriate offices and individuals of the students anticipated change in status. [See Notes.] Coordination of Affiliate Information: The Office of International ProgramsOff Campus Study and the Office of the Dean of the Faculty will gather and, when appropriate, disseminate information on all 91 academic affiliations. These informational communications are not decision-making functions. The two offices will provide the College with an overview of its affiliations, advise faculty who want to propose a new affiliation, retain up-to-date information on program content and on administrative arrangements and contracts, and help make the affiliation opportunities more visible at the College (through coordinating advertising efforts with the individual affiliation directors). The Office of International ProgramsOff Campus Study and the Office of the Dean of the Faculty may also assemble the affiliate coordinators once each semester to share information on resources, administrative strategies, and common problems and concerns. NOTES AND RATIONALES Course Credits and Grades: This distinction in the treatment of courses and credits is based on the view that 91 should embrace as its own only those academic experiences over which it has some shaping authority or influence. The College should also, however, privilege other faculty-approved affiliate courses (for exchange programs, articulation agreements, and approved programs) in order to recognize their special academic status while distinguishing them from the Colleges own programs thus the phrase privileged transfer credits used in the Guidelines. Financial Aid: 91 makes distinctions in the division of aid to reflect a careful and strategic use of our financial aid resources. Given the growth in the number of 91 Programs available to our students on aid, and the relatively generous posture of these Guidelines toward the application of aid to a number of other affiliated programs, the opportunities for our financial aid students to study in selected U.S. and abroad programs have increased substantially. The Colleges changing financial situation may, of course, require revisions to financial aid policies in the future. As a point of clarification, note that students who participate in off-campus programs of study, whether or not the programs are affiliated with 91, can usually re-designate their federal loans and Pell grants for use on the off-campus programs. 91 may apply TAP monies only to programs of study operating in New York State. Reporting to the College on Student Participation: The CAS is the logical group for gathering and disseminating information on changes in student status and for maintaining accurate student records. Further, using CAS as the conduit for such information relieves individual affiliate coordinators from the trouble of sending multiple lists and letters to various offices and individuals, (for example, to Student Accounts, the Registrar, and Residential Life).  Originally approved by CEPP 11/12/91. Revisions approved October 1996. Further editorial revisions in November 1997. Significant revisions by CEPP in January 2005.     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